BENRI / GUIDES
Send clear scheduling options
Prepare dates, weekdays and time ranges consistently so the recipient can choose an option and reply. Use manual text or a calendar-to-text tool to build the message.
Include what the recipient needs to decide
“How about Tuesday afternoon?” leaves the recipient asking which date and how long they need to be available, adding another exchange. Include the date, weekday, start time and end time for every option so they can choose in one reply.
Decide whether the meeting is online or in person and how long it will take. Check your own schedule first and narrow the list to a manageable number of options.
Use manual text for one date or a tool for several
For a single option, type while checking the calendar. For several options, a date-formatting tool keeps the list consistent. If people are in different time zones, compare local times with Meeting Planner and state the time-zone reference in the invitation.
Scroll horizontally to compare →
BENRI Date & Time Copy Tool: Build scheduling text from the calendar
- Select a candidate date on the calendar.
- Set a time range and a note such as “online”, then add it to the list.
- Repeat for the other options and choose the date and weekday format.
- Check the preview, copy the list and paste it into an email or chat.
Each option keeps the same format, even when the list mixes morning and afternoon slots or crosses into another month. Consistent formatting makes the dates easier to read.
Choose the date and time format you need, then copy the options together. (Japanese interface.)BENRI Date & Time Copy Tool: create scheduling text ↗
Calendar and typing: write a short list
- Check the dates and weekdays on a calendar.
- Type each date, start and end time, and location on its own line.
- Compare the list with the calendar and include whether the meeting is online or in person.
Quick for one or two options. Longer lists require more care to keep weekdays and formatting consistent.
Meeting Planner: compare local times
- Select the participants’ cities and a candidate date in Meeting Planner.
- Compare local times and choose a suitable time slot.
- Put that time into your message, including city names or time zones.
Useful across time zones. For several date options, gather the checked times into one message.
Open the official instructions
Paste the copied scheduling options
Paste the dates, weekdays and start and end times into an email or chat. The two options shown in the Japanese interface appear on separate lines below. 火 means Tuesday, 木 means Thursday, and オンライン means online.
The pasted list9/15（火）14:00-15:00 オンライン
9/17（木）10:00-11:00 オンライン
